Bankruptcy/Legal Secretary/Law Firm/Roseland, New Jersey

Company Name:
Legal Secretary - Bankruptcy
The candidate will provide administrative support to assigned firm personnel. Will assist and relieve attorneys and other personnel of administrative and clerical work by performing essential duties and responsibilities. Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties. Process daily mail (open, date stamp and route). Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements. Draft/revise routine correspondence and documents. From handwritten notes, transcribing equipment, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested. Operate office equipment such as printers, facsimile machines, photocopying machines and pdf scanners. Ensure they are available for use (e.g. filled with paper, etc.). Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools. Schedule meetings and notify all parties involved; remind participants of meetings. Assist with court filings or other department-specific tasks. Enter important dates on department calendar. Remind attorneys of deadlines for filings, Federal Express packages, etc. Create new client matter accounts (conflict checks, intakes, retainer letter and file opening). Maintain contact lists for client matters. Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site. Enter attorneys' time, assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing. Prepare travel arrangements for attorneys and for clients, if needed. Provide coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits. Accept change and work to incorporate change into daily work environment. Clarify tasks; confirm understanding. Provide outstanding client service by maintaining a positive and professional attitude and positive and cooperative relationships with legal staff, peers and administrators, as well as when interacting by phone or in person with the firm's clients and external contacts.

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